The General Meeting of Shareholders (“GMS”) is the highest decision making forum for the company’s shareholders. The GMS is the shareholders’ platform to rightfully obtain information, voice opinions, ask questions, and cast votes related to the company’s business interest. For a public company, the arrangement of GMS is stipulated by the company’s article of association and the Regulation of Financial Services Authority No.32/POJK.04/2014 concerning the Planning and Organizing General Meeting of Shareholders of Public Company, as amended by Financial Services Authority Regulation No.10/POJK.04/2017 concerning Amendment to Financial Services Authority Regulation No.32/POJK.04/2014.
2019 Annual General Meeting of Shareholders
AE’s 2019 Annual GMS (“AGMS”) was held on April 30, 2019 at Raffles Hotel Jakarta, Ciputra World 1, Jalan Professor Doktor Satrio Kav. 3-5 Jakarta, 12940.
The AGMS was attended by valid shareholders or shareholder proxies composing 28,025,536,028 shares or 87.62% of 31,985,962,000 shares of AE and by AE’s management, which was represented by three members of Board of Commissioners and all members of Board of Directors:
Board of Commissioners
| Ir. Theodore Permadi Rachmat | Vice President Commissioner |
| Arini Saraswaty Subianto | Commissioner |
| Dr. Ir. Raden Pardede | Independent Commissioner |
Board of Directors
| Garibaldi Thohir | President Director |
| Christian Ariano Rachmat | Vice President Director |
| Chia Ah Hoo | Director |
| Mohammad Syah Indra Aman | Director |
| Julius Aslan | Director |
| Lie Luckman | Chief Financial Officer |
The Company’s President Commissioner, Edwin Soeryadjaya, were unable attend the AGMS due to an engagement that could not be postponed or represented.
The AGMS was led by AE’s Independent Commissioner, Dr. Ir. Raden Pardede, who was appointed by the BoC based on the BoC’s Decision dated April 10, 2019.
Prior to making the resolutions, the Meeting Chairperson offered the opportunity to the Shareholders to submit questions and/or opinions in each session of the Meeting agenda. On the first agendum there were 3 (three) questioners. On the other agenda, there were no shareholders or shareholders’ proxies who asked questions. All questions raised by the shareholders were answered and explained by the BoD member(s) and recorded.
The resolution(s) of every agendum were made under deliberation for consensus mechanism; however, in the case that any of the shareholders or shareholders’ proxies disagreed or abstained, the resolutions were made by voting through the collection of voting cards distributed together with the AGMS procedure at the time of registration.
The vote counting process and procedures were stipulated in the AGMS procedure and read by the Meeting Chairman at the beginning of the AGMS. AE appointed Notary Humberg Lie, S.H., S.E., Mkn, and the Company’s share registrar, PT Ficomindo Buana Registrar, as independent parties to count and/or validate the votes at the AGMS. The vote count was recorded in the summary minutes of the AGMS.
The summary minutes of the AGMS, which includes the schedule and procedures for final dividend payment as the implementation of the second agendum of the AGMS, was announced two working days after the AGMS in a national newspaper Investor Daily on May 3, 2019.
The summary minutes of the AGMS can be found on the table below.